User Roles

Overview

There are 4 user access levels available in DocBoss: Admin, Full, Review, and View. User roles are default permission sets available to users. (To limit individual users' access beyond their default role access limits, see the article on User Permissions.)

  • Admin: Generally for doc control leads/project management leads
  • Full: Generally for doc control and/or project co-ordinators.
  • Review: Generally for project managers, engineers, and drafters.
  • View: Generally for managers/supervisors.

Below is a list of default permissions for each role:

 API View Review Full Admin + Security
Add API connection



Authentication View Review Full Admin + Security
Manage user authentication settings


Companies View Review Full Admin + Security
Manage
Excel import companies list

Manage Excel export companies list

Profile Add new company

Profile Edit company profile

Profile View company
Doc codes Add new doc code list for customer

Doc codes Add new doc code list for affiliate

Doc codes View doc code list for customer (admin)
Doc codes View doc code list for affiliate
Return status Add new return status list for customer

Return status Add new return status list for affiliate

Return status View return status list for customer (admin)

Return status View return status list for customer (on project)
Return status View return status list for affiliate

Internal approval status Add/Edit internal approval status list

Internal approval status View internal approval status list
Compil & Pkg Presets View Review Full Admin + Security
Add/edit compilation and package presets (system)



Add/edit compilation and package presets (on project)


Contacts View Review Full Admin + Security
Add/edit contacts


View contacts (full list)
Custom Fields View Review Full Admin + Security
Add custom equipment field (on project)


Add custom equipment field (default)



Add custom doc code/card fields


Add/edit project main fields

Add/edit library card fields


Add/edit custom lists (for fields)


Set (add) custom levels defaults



Customization View Review Full Admin + Security
Change labels (for project, etc.)



Distribution Lists View Review Full Admin + Security
Create/manage (on project)


Create/manage from admin



eSignature View Review Full Admin + Security
Manage instance eSignature settings




Sign documents

View documents pending signature

Expedite Projects View Review Full Admin + Security
Configure expedite report for projects

Generate expedite requests

View expedite list


View expedite report configuration (on project)
View expedite log (history of sent)


Generation Status View Review Full Admin + Security
View document generation statuses


Jobs View Review Full Admin + Security
Add/edit jobs

View jobs
Library View Review Full Admin + Security
View library

Upload files to library
Add/edit library cards
Add new library folder (i.e., document type)

Edit existing library folder (i.e., document type)

Multi-Project Card Report View Review Full Admin + Security
Search across multiple projects
Bulk download active (main) files
Bulk download secondary/native files
Bulk download comment files
Generate & download CSV report
Set expected date

Create private filter set
Create public filter set
Other Lists View Review Full Admin + Security
Add/edit other lists


View other lists


Prices and Estimates View Review Full Admin + Security
Manage Prices & Estimates on project


Set default prices



Project List View Review Full Admin + Security
View list of projects (*with access given)
Download list of projects (*with access given)

Project Templates View Review Full Admin + Security
Edit in project


Add/edit own project fields templates


Add/edit all project fields templates



Projects View Review Full Admin + Security
View project (card list, code list, equipment list, etc.)
Edit project (card list, code list, equipment list, etc.)


Create project


Projects (Additional Actions) View Review Full Admin + Security
Edit card states


View card states
Process card to unit changes


Re-assign obsolete cards


Project List View Review Full Admin + Security
View list of projects (dashboard/list/search)

Queries List View Review Full Admin + Security
Add/edit queries



View queries list



Relationships View Review Full Admin + Security
Add/edit relationships


View relationships
Reports View Review Full Admin + Security
View (generate) Project Metrics report


View (generate) Assignment Activity report


Routing Actions (System Level) View Review Full Admin + Security
View open actions
Download files
Download CSV report
Complete actions
Assign action on any card


Assign action on card they are assigned to

Routing Scenario View Review Full Admin + Security
Set routing scenario defaults



Stage Lists View Review Full Admin + Security
Create/manage on project


Create defaults



Edit/delete defaults



Submittals View Review Full Admin + Security
Make submittals


Supplier Portal View Review Full Admin + Security
Add/edit sub-supplier accounts



View sub-supplier accounts



Support Access View Review Full Admin + Security
Allow support access


Templates View Review Full Admin + Security
Upload templates to company profile


Add/edit own templates


Add/edit all templates



User Management View Review Full Admin + Security
Edit own user
Add/edit/delete users


View user list



Change own user email (if SSO)




Change own affiliate(s)




Change own role




User Permissions View Review Full Admin + Security
View user permissions



Edit user permissions


Security permissions provide additional access that can be added to the admin role. To learn more, see this article: Enable Security Permission for a User.